Corporate
Photo slot
Photo, accent divider, stacked contact
Email Signature Templates
Free email signature templates with live previews.
SignatureGen has 40 free email signature templates in four styles: Professional, Creative, Minimal, and Premium. Every template below is rendered live with sample details and built from table-based HTML that pastes into Gmail, Outlook, and Apple Mail. Pick one, click Use this template, and swap in your own details.
Start building40 templates · free · no account
Professional · 10 templates
Professional email signature templates
Structured layouts for client-facing roles: consultants, account managers, finance, operations, and anyone whose email is read by customers. Most pair a clear name-and-title block with stacked or labeled contact details, and several have a photo slot for a headshot.
Use this template
Modern
No photo
Accent sidebar on soft gray card
Two Column
No photo
Name left, contact right, clean split
Business
No photo
Labeled contact grid, accent top border
Monogram
No photo
Large initial letter badge beside details
Outlined
Photo slot
Full bordered card with accent top
Labeled
Photo slot
E: M: W: prefixed contact fields
Banner Pro
Photo slot
Accent bar, photo circle, labeled contact
Icon Contact
Photo slot
Large accent-ringed photo, icon contact
Photo Right
Photo slot
Name left, photo right, labeled fields
Creative · 10 templates
Creative email signature templates
Bolder color blocks, banners, and photo frames for designers, marketers, agencies, and creators. They still use the same table-based HTML as the conservative designs, so the extra personality doesn't cost you compatibility in Outlook or Gmail.
Bold
No photo
Thick accent bar, oversized name
Creative
Photo slot
Uppercase editorial, triple accent marks
Dark
Photo slot
Dark card with accent highlights
Neon
No photo
Colored name hero, accent progress bar
Ribbon
No photo
Full-width colored name banner
Split
No photo
Half accent, half white, two-tone card
Social Bar
Photo slot
Accent social icons strip at bottom
Photo Card
Photo slot
Photo in accent frame, details beside
Accent Photo
Photo slot
Photo on accent bg, title above name
Center Photo
Photo slot
Photo center, name left, contact right
Minimal · 10 templates
Minimal email signature templates
One or two lines, little decoration, and small file sizes. These suit engineers, academics, students, and anyone who writes lots of short replies, where a large signature block would outweigh the message itself.
Minimal
No photo
Slash separators, single clean line
Clean
No photo
No decoration, pure typography
Line
No photo
Gradient horizontal rule, inline row
Dot
No photo
Dot separators, ultra-compact layout
Horizon
Photo slot
Everything in one horizontal row
Headline
No photo
Oversized name, tiny details below
Compact Pro
No photo
Pipe separators, M/E/W labels, tight
Columns
Photo slot
Photo, name, contact in three columns
Icon Row
Photo slot
Photo circle, colored name, labeled info
Title First
Photo slot
Italic name, icon contact, accent ring
Premium · 10 templates
Premium email signature templates
Editorial and formal styles with serif type, fine rules, and structured grids, suited to executives, law firms, architects, and luxury brands. Premium describes the look only: every one of these templates is free.
Executive
Photo slot
Serif italic, refined vertical divider
Luxury
No photo
Spaced caps, diamond accent, centered
Architect
No photo
Grid lines, monospace labels, technical
Editorial
No photo
Magazine-style large name, full rule
Signature
No photo
Italic cursive name, formal pen style
Tabular
No photo
Clean labeled rows, structured data
Grid
No photo
Enterprise grid, name + company + contact
Formal
No photo
Double rule, serif name, contact right
Social Circles
Photo slot
Accent bg photo, colored social circles
Card CTA
Photo slot
Photo right, CTA button, icon contact
Choosing
How do I choose the right email signature template?
Start with how your recipients see you. A signature is read at the bottom of every message, often on a phone, so the right template is the one that makes your name, role, and one way to reach you obvious in about two seconds. Decoration is secondary.
- Formal or client-facing work: a Professional or Premium template with a clear title line and labeled contact details.
- Design, marketing, or creator work: a Creative template where the accent color and layout show some personality.
- Lots of short replies:a Minimal template that stays compact, so threads don't fill up with repeated signature blocks.
- Recognition matters (sales, recruiting, real estate): a template with a photo slot, because people remember faces faster than names.
If your company has a brand color, use it as the accent and keep everything else neutral. One accent color on a white background reads as intentional; three or four colors read as clutter.
Compatibility
Which email signature templates work in Outlook and Gmail?
All of them. Email clients are far stricter than web browsers: Gmail removes <style>blocks and most CSS layout from signatures, and classic Outlook for Windows renders email with Microsoft Word's engine, which ignores flexbox, grid, and much of modern CSS. Every SignatureGen template is laid out with HTML tables and inline styles, the approach that holds up in both.
Two details are worth knowing. Photos and logos display most reliably when they are linked from a public https:// URL rather than embedded in the signature, and Gmail caps signatures at 10,000 characters, which the builder tracks for you as you edit. For client-specific steps, see the guides on adding a signature in Outlook and adding a signature in Gmail.
Step-by-step
How do I use an email signature template?
- 01
Pick a template
Click Use this template on any design above. The builder opens with that template selected.
- 02
Replace the sample details
Enter your name, job title, company, email, phone, website, and any social links. The preview updates as you type.
- 03
Set your accent color and font
Choose one of 20 preset colors or enter your brand's hex value, then pick a web-safe font if you want something other than the template default.
- 04
Copy and paste into your email client
Click Copy, open your signature settings in Gmail, Outlook, or Apple Mail, paste, and save.
Contents
What should an email signature template include?
A good template has room for the essentials and nothing that competes with them. Keep it to what a recipient actually needs to identify you and reply another way:
- Full name, the way you want to be addressed
- Job title and company (or school, for students)
- One or two contact methods, usually phone and website
- An optional headshot or logo, linked from a hosted URL
- At most two or three social links that matter for your work
- A short legal notice only if your industry requires it
Leave out inspirational quotes, oversized logos, and long disclaimers you aren't required to include. Our professional email signature guide covers format, sizes, and a full checklist, and the email signature examples show these templates filled in for 12 different roles.
Templates FAQ
Email signature template questions
Everything a new user wants to know before they trust a tool with their name and inbox. If we missed one, open an issue on GitHub.
Are these email signature templates really free?
Yes. All 40 templates, color changes, fonts, and exports are free with no account and no watermark. The Premium category name describes the visual style, not a paid tier.
Do the templates work in Outlook and Gmail?
Every template is built from HTML tables with inline styles, which is the markup Gmail keeps and classic Outlook's Word-based engine understands. Copy the signature from the builder and paste it into your signature settings. Photos display most reliably when you use a hosted image URL.
Can I change the colors and fonts of a template?
Yes. Each template takes an accent color (20 presets or any hex value) and a font from a list of web-safe font stacks, so the same layout can match your brand.
Which email signature template should I use?
Match the template to how formal your emails are. Client-facing and corporate roles usually suit a Professional template, designers and marketers a Creative one, and people who send many quick replies a Minimal one. If your company has a brand color, use it as the accent.
Can I use an email signature template in Word or Google Docs?
The templates are designed for email clients. You can paste a copied signature into a document, but for the best result paste it directly into Gmail, Outlook, Apple Mail, or another mail client's signature settings.
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Keep reading
Related guides and tools
- Guide
Email signature examples
12 real-world signature examples by role, from students to CEOs.
- Guide
Professional email signature guide
What to include, the right format, sizes, and a final checklist.
- Guide
How to add a signature in Outlook
Steps for new Outlook, classic Outlook, Mac, web, and mobile.
- Guide
How to add a signature in Gmail
Desktop and mobile steps, multiple signatures, and fixes.